Improve your experience. We are very sorry but this website does not support Internet Explorer. We recommend using a different browser that is supported such as Google Chrome or Mozilla Firefox.
Brighter Futures for Children’s HR department collects and processes personal data relating to its employees to manage the employment relationship. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
Brighter Futures for Children’s HR department collects and processes personal data relating to its employees to manage the employment relationship. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
The information provided to us by employees in the ways listed above, is used in the following ways:
HR collect and process a range of information about you. This includes:
The company needs to process data to enter into an employment contract with you and to meet its obligations under your employment contract. For example, it needs to process your data to provide you with an employment contract, to pay you in accordance with your employment contract and to administer benefit and pension entitlements. In some cases, the company needs to process data to ensure that it is complying with its legal obligations. In other cases, the company has a legitimate interest in processing personal data before, during and after the end of the employment relationship. Processing employee data allows the company to:
Your data will be shared with members of the HR and recruitment team (including payroll) and any relevant managers within your work area. Information is shared internally for the better performance and efficiency of Company services. Your data will be shared with The HR team in Reading Borough Council with whom we operate a service level agreement for administrative HR functions. Your data may also be shared with an Investigating Officer, where necessary.
The company shares your data with third parties in order to obtain preemployment references from other employers, obtain employment background checks from third-party providers and obtain shared with the following third party providers and external bodies:
Who we share data with |
Why |
---|---|
Reading Borough Council |
Provide administrative and facilities services for us |
COPE |
3rd party occupational health services provider |
Disclosure & Barring Service, DDC, Thames Valley Police |
Organisations providing services for pre-employment checks |
3rd party organisations in any TUPE transfer process |
Personal data will need to transfer to new employer. |
Pension providers - Berkshire Pension Fund, Teachers Pensions Scheme, NHS |
Management of retirements, including early and ill health retirement. |
Regulatory bodies – Ofsted, Health and Care Professionals Council, National College of Teaching & Leadership |
During inspections to demonstrate compliance with employment practices and referrals where there is concern about professional conduct and performance. |
Vectis |
3rd party employee benefits service |
provider NHS Fleet Solutions |
3rd party lease car scheme provider |
Recognised Trade Unions |
To meet statutory consultation requirements related to organisational change/TUPE processes |
Cordell Health Ltd. (Working on behalf of COPE Occupational Health and Ergonomic Services Ltd.) |
For assessments for Ill Health Retirement. |
Pension providers – LGPS administered by Berkshire Pension Fund, TPS – administered by Capita, NHS, Prudential – AVC provider |
3rd parties for administration of contributions and payment of pension benefits. |
HMRC/DWP/Contributions Agency |
For processing of payroll deductions |
HM Courts and Tribunal Service |
For processing deductions. |
RBWM’s internal and external audit service |
To ensure compliance with internal controls and external regulations. |
RBWM’s Finance service |
For financial processing/budget management |
Trade Unions |
Check off information for union members |
Company’s Insurance Manager and insurers |
To manage litigation and comply with insurance conditions |
Learning Pool, Grey Matter Learning Group, Virtual College, Arlo ltd |
3rd party providers of the learning and development software system |
Quality Matters |
To enable management of learning records. |
Midland Software (iTrent) |
Manage data system |
Northgate Helpdesk |
Call resolution |
Information@Work |
Electronic document management system |
, Office of National Statistics |
To satisfy the requirements of statutory returns. This is often as a count rather than at an individual level but includes items which could identify a person in a service area |
National Fraud Initiative |
In order to identify cross organisational fraud. Covers areas such as multiple employments, those in receipt of pension and salary, those in receipt of benefits and salary etc. |
Other financial institutions |
E.g. Mortgages, loan references Solicitors/insurance companies E.g. Personal injury claims |
The Company’s HR department will retain your data for as long as it is necessary, as set out in the table below.
Who we share data with |
Why |
---|---|
Reading Borough Council |
Provide administrative and facilities services for us |
COPE |
3rd party occupational health services provider |
Disclosure & Barring Service, DDC, Thames Valley Police |
Organisations providing services for pre-employment checks |
3rd party organisations in any TUPE transfer process |
Personal data will need to transfer to new employer. |
Pension providers - Berkshire Pension Fund, Teachers Pensions Scheme, NHS |
Management of retirements, including early and ill health retirement. |
Regulatory bodies – Ofsted, Health and Care Professionals Council, National College of Teaching & Leadership |
During inspections to demonstrate compliance with employment practices and referrals where there is concern about professional conduct and performance. |
Vectis |
3rd party employee benefits service |
provider NHS Fleet Solutions |
3rd party lease car scheme provider |
Recognised Trade Unions |
To meet statutory consultation requirements related to organisational change/TUPE processes |
Cordell Health Ltd. (Working on behalf of COPE Occupational Health and Ergonomic Services Ltd.) |
For assessments for Ill Health Retirement. |
Pension providers – LGPS administered by Berkshire Pension Fund, TPS – administered by Capita, NHS, Prudential – AVC provider |
3rd parties for administration of contributions and payment of pension benefits. |
HMRC/DWP/Contributions Agency |
For processing of payroll deductions |
HM Courts and Tribunal Service |
For processing deductions. |
RBWM’s internal and external audit service |
To ensure compliance with internal controls and external regulations. |
RBWM’s Finance service |
For financial processing/budget management |
Trade Unions |
Check off information for union members |
Company’s Insurance Manager and insurers |
To manage litigation and comply with insurance conditions |
Learning Pool, Grey Matter Learning Group, Virtual College, Arlo ltd |
3rd party providers of the learning and development software system |
Quality Matters |
To enable management of learning records. |
Midland Software (iTrent) |
Manage data system |
Northgate Helpdesk |
Call resolution |
Information@Work |
Electronic document management system |
, Office of National Statistics |
To satisfy the requirements of statutory returns. This is often as a count rather than at an individual level but includes items which could identify a person in a service area |
National Fraud Initiative |
In order to identify cross organisational fraud. Covers areas such as multiple employments, those in receipt of pension and salary, those in receipt of benefits and salary etc. |
Other financial institutions |
E.g. Mortgages, loan references Solicitors/insurance companies E.g. Personal injury claims |
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, please contact (name, contact email or address).
You can make a subject access request bycontacting us at info@BrighterFuturesforChildren.org
If you believe that the company has not complied with your data protection rights, you can complain to the Information Commissioners office (ICO), www.ico.org.uk)
You have some obligations under your employment contract to provide the company with data. In particular, you are required to report absences from work and may be required to provide information about disciplinary or to statutory leave entitlements. Failing to provide the data may mean that you are unable to exercise your statutory rights. Certain information, such as details, your right to work in the UK and payment details, have to be provided to enable the company to enter a contract of employment with you. If you do not provide other information, this will hinder the company's ability to administer the rights and obligations arising as a result of the employment relationship efficiently. Use this simple, blank template for documents which are not reports, strategies, policies or procedures. Please note there are also templates for agendas and minutes. Clear this page of all text/tables once you’re ready to start.